NECS, Inc.

Software for Food Distributors

Toll Free: 800.766.6327 | Local: 203.245.3999    

Electronic Warehouse Manager: Overview



Receiving, Picking, Cycle Counts & more

The Electronic Warehouse Manager is the productivity tool which every food distributor needs to automate their warehouse operations while reducing or eliminating time consuming office tasks. It runs on economically priced Android devices with Bluetooth barcode scanners to change your warehouse processes to a real-time, paperless environment. It's easy to use touch interface and intuitive design make it easy for the average employee to pick up and become proficient with little or no training. It fully supports barcode scanning, can connect with Bluetooth enabled scales for distributors who weigh product, and you can print customer picking labels as line items on a customer's order are filled. The Electronic Warehouse Manager is one of our most exciting new software applications to be offered because of its ability to bring speed and accuracy to warehouse operations while reducing warehouse and office staff. It also improves your reputation for reliability by having accurate orders that go out correctly the first time, while eliminating customer "special runs" to correct critical order picking errors.

Eliminate Paper Processes

The Electronic Warehouse Manager eliminates the generation and waste of paper processes such as printing receiving documents, Pick Lists and Loading Sheets. These documents can become outdated almost as quickly as they are printed. Customer add-on's and other invoice revisions can create problematic issues of double-picking and other mistakes that wind up hurting your warehouse efficiencies and your bottom line. There is also the time wasting office procedures regarding invoicing which require your office staff to input catch weights, item substitutions, quantity shortages, etc. For example, once an order is picked and scanned the final invoices can be printed immediately without the need for the warehouse crew and drivers to wait for the office to key in catch weights, quantities, substitutions, etc.



How It Works

The Electronic Warehouse Manager is an Android application which is designed to run on a 7 " or 10" Android tablet, such as the Google Nexus 7. The Android tablet communicates with attached Bluetooth devices such as barcode scanners and weight scales. The tablet communicates directly with the server where your entrée software is installed via WIFI, so WIFI must be available anywhere in your warehouse where you desire to use it. Data collected from the tablets is immediately saved on your entrée server, so if a tablet stops working (ex: dead battery), no data is lost. When barcode labels are scanned, all the data from the label is saved such as lot numbers, expiration dates, production dates, serial numbers, weights, etc.




Scan Almost Any Barcode Label

While other warehouse automation solutions require a food distributor to re-label inventory as it is received to support their software, the Electronic Warehouse Manager uses the manufacturers existing barcode label. This is a tremendous time and cost savings for a food distributor. The Electronic Warehouse Manager also fully supports both scanning and printing the new GS1 style barcode used by most food manufacturers and now the industry standard.




Real Time Picking & Receiving

Your warehouse crew can see add-on's and other revisions in real time, to prevent time wasting picking errors. Also picking tasks can easily be isolated to filter for certain inventory categories such as temperature zones, CASE items only, catch weights only, non-CASE items, etc. Purchase orders can quickly be received and inventory updated in real time. Employee productivity and a complete history of each item picked/scanned/weighed is tracked and traceable.




Cycle Counts

The Cycle Count feature of the Electronic Warehouse Manager is an important tool for your inventory management. It offers the ability to count a small subset of inventory in contrast with a traditional physical inventory which involves the counting of all items at one time.  Cycle Counts are less disruptive to daily operations, provide an ongoing measure of inventory accuracy and procedure execution, and can be tailored to focus on items with higher value or higher sales volume. You can also specify which items should be counted using "ABC Analysis" with any or all of the following parameters: warehouse location range, item number range, specific class or all classes, specific brand or all brands, specific temperature zone or all zones, specific UOM or all UOMs.  When performing a Cycle Count, your warehouse manager will define the counting criteria, and then provide counting assignments to each of your warehouse crew who will be performing the counts.  Each warehouse worker will see their counting assignments on their tablet.  They can either use the barcode scanner or manually enter their counting results on the tablet.  The counting results can be viewed on the warehouse manager's desktop computer, and they can force a "recount" of any items that do not look correct.  The warehouse worker will then be directed to recount those items.  When used regularly and properly, not only will your inventory be much more accurate, once you're in the habit of continuously cycle counting, you'll probably never have to do a full "close the doors and stop everything" physical inventory again.