The invoice grid displays all of the open invoices for the current customer. If the show paid invoices option is enabled, paid invoices from the current period will also be shown. This section will provide a detailed description of each of the columns in the invoice grid.

 

By default invoices are sorted by invoice number within the invoice grid. However, by enabling system option 44, the receipts can be sorted by invoice date. This feature is helpful for entrée users that choose to enter their own invoice numbers instead of letting entrée assign them.

 

 

Invoice Date

This column displays the invoice date of the invoice or credit memo.

 

Invoice Number

This column displays the invoice number of the invoice or credit memo. The invoice revision letter, if applicable, will also be displayed as part of the invoice number.

 

Status

This column displays the status of an invoice. The following chart defines the different codes that may be displayed.

 

Code

Description

Code

Description

<None>

Regular invoice, that has been printed.

OP

Over Payments

NE

Invoices that have not yet been printed.

FC

Finance Charges

CM

Credit Memos

BC

Bounced Check

 

Invoice Amount

This column will display the total amount of the invoice, before any payments, credits, or discounts were applied.

 

Amount Paid

This column will display the sum of all payments made towards the invoice. Applied credits and discounts will not be included in this value.

 

Credit/Discount

This column will display the sum of all credits and discounts applied toward the invoice.

 

Net Due

This column displays the remaining amount due of the invoice, which is the result of the invoice amount minus the payment and credit/disc columns.

 

Apply Payment

This column is used to specify the dollar amount that should be posted to the invoice from the receipt amount.

 

1.To apply a payment highlight the desired invoice and press the Enter key.  
2.entrée will then insert the default amount to apply in the column. The default amount will be the net due amount or the remaining to apply amount whichever is the lesser.
3.Optionally adjust the payment amount and press the Enter key.

 

If system option 23 is enabled, entrée will attempt to apply the payment to the oldest invoices first in an attempt to speed up the cash receipt entry process. The user can manually override this behavior if required.

 

 

P.O. Number

This column displays the customer P.O. number as defined on the invoice.

 

Balance Due

This column contains a running total of the customers balance. The value displayed is the sum of the previous balance amount plus the new net due amount.

 

Find Invoice

Enter the first part of the invoice number to locate in this field and the cursor will jump to the closest match. If the customer has many invoices displayed in the invoice grid, the find invoice feature can prove to be useful.

 

Show "paid" invoices

Enable this option to display paid invoices, invoices from the current period, and the open invoices.