As was mentioned at the beginning of this section, comments can also be defined for statements. You can define what comments to use by typing in the comment code on the Customer Statement Option menu that is displayed before printing statements.

 

The purpose of the comments that print on statements is usually to provide special messages that relate to their accounts receivable status. These comments directly relate to a customer's oldest past due invoice. entrée will print the comment that corresponds to their oldest outstanding invoice.

 

 

 

 

If a customer's oldest invoice is within the last 30 days, you may want to send them a special message thanking them for their prompt payments. Or, if a customer had invoices greater than several months old, your message would probably be a little stronger.

 

If you were changing your address, you want to notify your customers to remit payment to the new address. By making each of the four comment codes the same (for instance, MOVING), on the statement option window, all customers would see the comment on their printed statement.