Because the period end process moves data into history files, this will make some of the information inaccessible to you after the period closes. The following checklist is provided to ensure that you have a trouble free period end closing.

 

Before closing the period:

 

1.Run the Recalculate Inventory on Hand utility.

 

2.Print an Inventory on Hand report.

 

3.Print an Invoice Register for the period

 

4.Print a Cash Receipts report for the period

 

5.Print a Deposit Slip report for the period

 

6.Print an Accounts Receivable report for the period

 

7.Print an Inventory Receipts/Returns report for the period

 

8.Print Commission Reports for the period (if applicable)

 

9.Print Sales Tax (state, county, city) Liability reports for the period (if applicable)

 

10.Be sure ALL invoices dated within the period have been printed. You can see the invoices that need to be printed by running the In Process Order report from the Customer report menu. Invoices need to be printed if they were never printed, or they were changed and not reprinted.

 

11.Release to GL AP/AR.

 

•If you are interfacing with an accounting system other than the entrée.GL, you can print out a GL report so that the ledger information can be manually entered into your accounting system. After printing this report you can clear the postings, thus releasing all ledger information from the entrée system. The accounting system, defined on the General tab of System Preferences, must be set to Linked Accounting to utilize this feature.

 

•If you are using the entrée accounting system: Get postings, run the release report, and then release the postings & update General Ledger.