Every customer in the entrée customer file must have a corresponding customer number. This number is made up of up to six digits. It actually is "alphanumeric" which means it can be composed of both numbers and letters. When setting up the entrée customer file for the first time it's important that some thought is given to the numbering sequence before actually entering customers.

 

•The goal NECS encourages is that customer numbers have such a logical sequence that would make it possible to identify who the customer is simply by looking at the number.

 

•Customer numbers can be re-assigned using the Re-Assign Customer Number utility, but this process can take a long time depending on the amount of sales data that exists in the entrée files.

 

•Some distributors choose to start each customer number with the 3 letters from the company name, followed be a 3 digit numeric code.

 

This example will illustrate how customer numbers may be derived

 

              Customer Number      Company Name

        ALE010               Alex & Pete's Provisions

         ANN010               Ann's Kitchen

         ANN020             Ann's Roadside Grille

         MFH010             Mike's Fish House

 

Cash Sales - entrée will consider customers with a customer number of CASH a cash sale.

 

•After a CASH invoice is printed, entrée will post the transaction to the accounts receivable file as a PAID invoice.

 

•Any customer with payment terms of CASH will also be considered a Cash Sale by entrée.